 |
 |
|
|
|
|
|
|
|
|
|
General Information about Changes in Program and Enrollment
After a student's enrollment has been initially certified, the
OMVA is required to send to the DVA additional reports about changes
in program and enrollment. This includes information such as when
the student modifies his or her enrollment by changing (either
by adding or dropping) the credit or clock hours of enrollment,
interrupts enrollment, changes to another program objective, terminates
training prior to the end of the certified period as well as unsatisfactory
progress, attendance, or conduct. The application forms for sending
this information are form 22-1995 ***link to form*** for veterans
and service personnel, and form 22-5495 ***link to form*** for
survivors and dependents. The OMVA must report all changes within
30 days of the date they occurred, so it is important that you
notify us promptly of any changes in program or enrollment.
Changes in Enrollment:
Any and all changes in your enrollment status should be reported
to the OMVA as soon as possible in order to avoid placing yourself
in an overpayment situation. All "W" (Official Withdrawal)
grades are considered non-punitive and therefore are not counted
for benefit purposes. If you receive a grade of "W"
for any course and this action has the effect of lowering your
credit hour load and therefore training time, the Department of
Veterans Affairs will charge you with an overpayment beginning
with the first date of the semester. Other grades which the DVA
considers to be non-punitive are I (Incomplete), U (Unsatisfactory),
and X (Unofficial Withdrawal.)
The academic records of all students receiving DVA educational
benefits are audited each week and at the end of the term. Any
discrepancies or differences are reported immediately to the Department
of Veterans Affairs and adjustments are made. Be aware, however,
that this results in an overpayment status with the VA and they
will collect overpayments promptly by withholding future benefits
until the debt is paid off. Grade changes are not routinely
reported to us by the University's records Office so you should
notify this office of the Grade Change so your money will be returned
to you by the DVA.
If you change your enrollment during any semester, immediately
inform the certifying official at the OMVA by calling the
office at (313)577-3616 or sending an email to: m.valleau@wayne.edu.
Students must also inform the OMVA when a course is not completed
or unofficially dropped. A student who is receiving benefits and
fails to withdraw officially or who walks away from a class or
classes without informing the certifying official will cause the
OMVA to inform the U.S. DVA that the last date of attendance in
the class(es) was the first day of class. The DVA generates an
overpayment status for students in such instnaces.
Changes in Program:
If you change your educational, professional, or vocational objective
and this change requires a change in the courses you are taking,
the DVA considers this a change of program. The law permits one
change of program without prior DVA approval if your attendance,
conduct, and progress in the last program were satisfactory. The
DVA may approve additional changes if the proposed programs are
suitable to your abilities, aptitudes, and interests. The DVA
will not charge a change of program when you enroll in a new program
provided you successfully completed your immediately preceding
program.
Students applying for a second or subsequent change in program
should also complete and submit form 22-8873, Supplemental Information
for Change of Program ***link to form***, with their application
along with evidence which shows that the programs they propose
to pursue are commensurate with their aptitudes, interests, and
abilities. Individuals contemplating a change in program, should
contact the OMVA. Students who have earned at least 130 credit
hours must complete the Excess Hours for Graduation ***link to
form*** memorandum, which must be signed by the academic advisor
in order to be eligible for benefits.